POST 11/16 : OFFICE ASSISTANT REF NO: 3/2/1/2023/283
Office of The Registrar of Deeds
SALARY : R269 214 per annum (Level 07)
CENTRE : Gauteng (Johannesburg)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate and National Diploma in Secretarial / Office Administration / Management. Minimum of 3 years’ experience in rendering a support service to senior management. Relevant legislation / policies / prescripts and procedures. Telephone etiquette. Basic knowledge on financial administration. Sound organisational skills.
Computer literacy (Microsoft Office). Good interpersonal relations. High level of reliability. Communication skills (verbal and written). Language skills. Ability to communicate well with people at different levels and from different backgrounds. Ability to do research and analyse documents and situations. Ability to act with tact and discretion. Good grooming and presentation. Self-management and motivation. Extended working hours. Classified Secret Security Clearance.
DUTIES : Provides a secretarial / receptionist support service to the manager. Receives
telephone calls in an environment where in addition to the calls for the senior
manager, discretion is required to decide to whom the call should be forwarded. In
the process the job incumbent should finalise some enquiries. Performs advanced
typing work. Operates and ensures that office equipment e.g. Fax machines and
photocopiers are in good working order. Record the engagements of the senior
Utilizes discretion to decide whether to accept / decline or refer to other employees’ requests for meetings, based on the assessed importance and urgency of the matter. Coordinates with and sensitizes / advises the manager regarding engagements. Compiles realistic schedules for appointments. Render
administrative support service. Ensures the effective flow of information and documents to and from the office of the manager. Ensures the safe keeping of all documentation in the office of the manager in line with relevant legislation and policies. Obtains inputs, collates and compiles reports e.g.: Progress reports, Monthly reports and Management reports.
Scrutinizes routine submissions / reports and make notes and / or recommendations for the manager. Respond to enquiries received from internal and external stakeholders. Drafts documents as required. Does filling of documents for the manager and the unit where required. Collects, analyses and collates information requested by the manager. Clarifies instructions and notes on behalf of the manager. Ensures that travel arrangements are well coordinated.
ENQUIRIES : Ms L Maloka / Mr H Nkwinika Tel No: (011) 843 8338 / 8300
APPLICATIONS : Please ensure that you send your application to P.O BOX 61873, Johannesburg
2107 or Hand deliver it to the Office of the Registrar of Deeds: Johannesburg at
Marble Towers, Street, Johannesburg, 2107 before the closing date as no late
applications will be considered.
NOTE : Coloured, Indian and White Males and African, Coloured and Indian Females and
Persons with disabilities are encouraged to apply
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