HR Administrator

Midrand, Gauteng

HR Administrator 
Midrand, Gauteng
R9 000.00 to 12 000.00
Benefits: Medical aid, Provident Fund, Group Life Cover
Duration: Permanent

To create and maintain an efficient and accessible personnel filing system and give overall administration support to the human resources department

Minimum Requirements:

  • Diploma or certificate in Human Resources Management / Administration would be beneficial.
  • 2 Years administration / data capturing experience.

Duties and Responsibilities: 
Overall Human Resources Support:

  • Perform any reasonable request in order to support the Human Resources Department to reach their objectives.
  • Maintain and develop a filing system in relation to own responsibilities and function.
  • Maintain a high standard of discipline, conduct and appearance at all times whenever representing the company through an exceptionally good attitude and work.
  • Ensure that no confidential and personal information of any employee is accessible by unauthorized individuals. This may include archiving employee files as soon as possible / according to company policies.
  • Create and distribute employment confirmation letters as and when required.
  • Create and distribute a monthly staff list to the relevant authorized personnel.

Creating New Personnel Files:

  • Receive all relevant documentation for a new employee from the relevant employee. This includes his / her CV, SARS form, proof of banking, relevant certificates, application form, EEA form, contract, etc.
  • Ensure that all the required documents are present by comparing it with the updated checklist which should be placed in the front of the file.
  • Inform the Human Resources Manager / Generalist and payroll department of the outstanding information.
  • Ensure that all employee files are saved on the electronic database.
  • All employee files must be labelled with the Employee code, Initials and Surname.
  • Check that all the required signatures and administrative information are on the documents and obtain these signatures where and when required. Sign as witness if required.
  • Check if the applicant is registered with PSIRA and file proof thereof.
  • Send the file to the payroll department to put on the payroll system.

Personnel Filing:

  • Maintaining files
  • Ensure that all employee documents are filled in the correct location.
  • File and maintain personnel files and ensure it complies with company and legal requirements.
  • Ensure that all relevant documents are saved on the electronic database.
  • Answer all queries relating to personnel records and files and provide the authorized employees with documents requested.
  • Ensure that all filing is done and up to date by each Friday.
  • Keep the filing cabinet locked at all times to maintain confidentiality

Reports and Audits:

  • Do file audits to ensure that all the required documents are kept on file according to company and legal requirements once a year.
  • Ensure that the branch monthly reports are updated as and when documents are received for the personnel files. This includes the following spreadsheets:
  • List of documents outstanding of newly appointed employees.
  • Psira certificates;
  • Contract renewals;
  • Non- conformances;
  • Competency certificates.
  • Ensure that the branch monthly reports are distributed to the relevant employees monthly.

Training administration:

  • Develop and maintain a filing system for the Training done (in-service and externally) and make sure it is updated weekly.
  • Develop and maintain a database for the Training (in-service and externally) and make sure it is updated weekly.
  • Send the updated Training database to the HR Manager Every Friday.
  • Provide assistance in compiling training material as and when required.
  • Distribute all training certificates received and ensure that a copy of the certificate is kept in the training- as well as the personnel file.

Tender Administration:

  • Ensure that all CV’s and certificates of employees needed for a Tender are on the correct Template and handed in on time.
  • Ensure that all documentation needed for Tenders from the HR Department are completed according to standard and handed in on time.


  • Remove all files and folders from the cabinets as and when required.
  • File the files and folders removed in the archive boxes in such an order that it is easily retrievable.
  • Keep track of the archived files and folders by means of an excel spreadsheet and send the updated list to the relevant parties.
  • Label the boxes according to the spreadsheet and ensure that it is stored in the archive according to ISO requirements

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Telesales Agent /Student Advisor (JB1781)

Pinetown, Kwa Zulu NatalTelesales Agent /Student Advisor (JB1781)
R7000 – R7500 per month plus commission

Provide prospective students with course information and assist them through the registration process providing appropriate guidance with course requirements and costs.
Effectively sell online products and services to prospective students by meeting their needs which will result in closed sales to meet profit goals

Educational Requirements:
Grade 12
1-2 years sales experience
MS office experience

Duties and responsibilities:
Implement effective country specific marketing and advertising plan and activities to meet profit goals
Sales target achievement
Lead generation
Meeting/exceeding closed sales goals
Student support and reporting
General administration

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Programme Administrator (HET) (JB1767)

Pretoria, Gauteng · EducationProgramme Administrator (HET) JB1767
Pretoria City 
Market Related

The Programme Administrator is responsible for all the administrative tasks associated with the HET programmes that are offered at the campus. Aligned to policies and procedures, the Programme Administrator provides both administrative and functional support to the campus lecturer Programme Coordinators to ensure quality programme delivery at campus and a quality student administrative service and experience

Degree in office management or relevant qualification
Minimum 1 -2 years’ experience as Office administrator specifically within a tertiary academic environment or experience as an assessor
Experience in role of a Programme Administrator is beneficial
Typing speed of 25 wpm
Computer literate MS Outlook, MS Word and MS Excel

Main purpose:
To assist the faculty HODs with administration duties
Compiling of monthly reports and newsletters
Compiling all documentation for site visits
Email and telephone programme assistance to campuses and franchises
Other academic administration as the need arises
Assisting each faculty head daily with various tasks of the day/week
Giving programme assistance to campuses via email and telephone
Generating exams to and from campuses
Liaise with book suppliers etc
Editing of SOPs ( Standard operations procedures)
Editing of booklists
Editing of manuals and typing of studying guides
Assisting with events on campus
Weekly student attendance register updating manually on ICAS
Capturing marks on the mark sheet template and on ICAS
Issuing DOE results
Dealing with student complaints
Assisting with printing of assignments, test and exams
Invigilating when needed

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Conversion Agent (JB1764)

Bryanston, Johannesburg · Sales Conversion Agent (JB1764)
Bryanston, Johannesburg
R10 000 basic p/m + comm
Working Hours – Night Shift – 7pm – 4am
Duration: Permanent

Company Overview
Our client is a Forex brokerage with a global footprint who requires the expertise of a Conversion Agent to join their team.  Our client offers training, support, career growth and a very lucrative comm.

Minimum Requirements
Grade 12
Outbound and Inbound experience
Manage leads received
Be the first point of contact with potential clients
Convert leads into activations
Ensure flow of new business to the retention agents
Well spoken
Well presented

Personal Attributes
Highly target driven
Eagerness and a hunger to learn

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Medical Receptionist (JB1757)

Durban, Kwa-Zulu Natal · Administrative Medical Receptionist  (JB1757)
La Lucia, Durban
Market Related
Duration: Permanent

Company Overview
Our client, a well-established healthcare provider, is seeking the assistance of a Medical Receptionist with an initiative to drive the practice towards success. The ideal candidate will have great people skills, can meet deadlines and can work under pressure.

Minimum Requirements:

  • One year of experience in a medical receptionist position
  • Good communication Skills.
  • Valid Minimum Driver’s License
  • Computer Literate- Word, Excel, and Outlook and GoodX will be advantageous

Duties and Responsibilities:

  • Booking appointments
  • Answering the phone and dealing with patients directly
  • Treatment co-ordination for the practice
  • Benefits confirmation
  • Billing and invoicing
  • Authorisations
  • Account handling
  • Other basic administrative duties

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Chef de Partie – Pastry (JB1727)

Waterkloof, Pretoria · Hospitality/Travel Chef de Partie – Pastry (JB1727)
Waterkloof, Pretoria
R7 000 – R 9 000 p/m + 1 staff meal per day
Working Hours – Wednesday to Sunday – Wednesday to Saturday, Lunch and Dinner – Sundays Lunch only
Duration: Permanent

Company Overview
Our client is a contemporary French Fusion Restaurant, serving French-Inspired a la carte, as well as an innovative international tasting menu.  The unique setting is elegant, intimate and contemporary

Minimum Requirements
Running the pastry section, desserts, breads, and cakes
3 years’ experience in upmarket restaurants is a must
Relevant Tertiary Qualification

Job Description
Take full responsibility of the running of the designated section.
Ensure that all stock is kept under optimum conditions.
Ensure that all mise-en-place is always freshly prepared and on time.
Ensure that all dishes are being prepared to the correct recipe and quantity.
Ensure that all dishes reach the table correctly garnished, the correct portion and size, and on the prescribed serving dish.
Ensure that his/her section and environment (kitchen and storeroom) is being kept clean and tidy at all times.

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Call Centre Agent (JB1581)

Century City, Cape Town, Western Cape · Customer ServiceCall Centre Agent (JB1581)
Century City
R5000 – R6000 per month

The Administrative Support Call Agent will act as a single point of contact and will answer incoming student queries, manage complaints, troubleshoot significant student problems and provide general academic information and technical support. The Agent will be a member of the primary student administrative support team and will be responsible for assisting in resolving queries over the phone, email and via other mediums used for interaction.

Educational requirements
Grade 12
1-3 years previous customer service experience preferably in an omnichannel environment
Understanding of the student journey in distance education

Duties and responsibilities:
Customer enquiry resolution and customer retention
Achieve agreed targets
Adhoc duties

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Exam Admin Assistant ( JB1284)

Mowbray, Western Cape · EducationExam Admin Assistant ( JB1284)
Mowbray, Cape Town
Market Related

Educational Requirements:
Grade 12
Relevant Degree or Diploma
Min of 2 years working experience working in an academic/exams office
Typing speed 25 wpm
MS office competent

Duties and Responsibilities:
Assist in coordination of all assessment functions
To help provide support to all sites of delivery of assessment and administration
To assist the Head of exams to coordinate all group assessments related functions from centralized office
Assist head of exams to provide support to all sites of delivery assessment/administrative where necessary

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Student Advisor/Telesales Agent ( JB1205)

Century City, Cape Town, Western Cape · Sales Student Advisor/Telesales Agent ( JB1205)
Century City, Cape Town
R5000 – R5500 per month plus commission (Uncapped)

Must be available to start immediate

Grade 12
6 months – 1 years’ experience similar experience
experience with outbound and inbound calls

Convert inquiries to sales to achieve agreed monthly budget
Develop and build client relationships that lead to more referrals
Deliver excellent customer service
Use of CRM systems
Excellent communication skills

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